Illinois Great Rivers Conference 2025 Journal-Yearbook
Letters Directed by Annual Conference Action Any individual or group requesting letters be sent by the annual conference secretary needs to be aware of the following procedure. The maker of the motion, report, or resolution will be required to furnish a sample letter (electronically), as well as the names and complete postal addresses for all recipients to whom the letters are to be sent.
The Journal-Yearbook - Secretarial Practices
What is it? The Book of Discipline (¶606) requires each conference to keep an exact record of its proceedings. A hard copy of this record becomes part of a number of general, jurisdic- tional, and annual conference committees and commissions. The IGRC also publishes a limited number of hard copies for those who order them. The Journal-Yearbook is available to everyone in electronic form and on www.igrc.org . What’s in it? The Book of Discipline requires the inclusion of the following items in this order: • Officers of annual conference • Boards, commissions, committees; rolls of conference members • Daily proceedings • Business of the annual conference (BAC) report • Appointments • Reports as ordered by the annual conference • Annual report of the district superintendents, if any • Memoirs as ordered by the annual conference following the guidelines of the General Commission on Archives and History • Roll of dead: deceased clergy members • Historical • Miscellaneous • Pastoral record (including the records of accepted local pastors in such manner as the conference may determine) • Statistics How to make corrections • Corrections received before July 30 after the Annual Conference Session will be reflected in the current Journal-Yearbook. Corrections received after that date will appear in the following year’s Journal-Yearbook. • Send corrections directly to the IGRC secretary, noting the exact location of the item to be corrected. When resolutions or reports are not adopted Reports, resolutions, amendments to the Standing Rules, policy statements, policy statement amendments, or petitions that are not adopted will not be printed in the Journal-Yearbook. The vote indicating defeat of the resolution will be recorded in the Daily Proceedings.
312 Historical and Official Information
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