2025 Journal-Yearbook

Illinois Great Rivers Conference 2025 Journal-Yearbook

are targeted for sale of goods. The parameters for their purpose are discussed in a separate paragraph. Requesting Space and Obtaining Permissions • Forms requesting display space must be submitted to the Event Coordinator by the fourth Friday in March. The request is then forwarded to the Local Arrange- ments Committee for space assignment. • Groups or individuals requesting display space for the first time must submit plans for content of the display to the Director of Connectional Ministries by no later than 30 days prior to the annual conference session. Failure to comply will result in display request being denied. • The Sessions Committee has the discretion to approve all displays and set and publish guidelines for display space assignments. • The subject and content of the display is expected to be in compliance with the Book of Discipline , the Social Principles, and The Book of Resolutions is expected. • In the event content is deemed to be inappropriate, it will be removed by one of the following officers: annual conference secretary, or chairperson of the Sessions Committee. • Groups officially recognized by and/or related to The United Methodist Church may request display space. Each group requesting space must agree to use their display area in accordance with the purpose statement in this document. Groups “officially recognized by” or “related to” The United Methodist Church include the following: Approved Advance (Conference or General) Specials Ministries included and approved in the Conference Budget Ministries included in and approved in the Nominations Report Ministries approved as a Conference Special Offering Ministries which are initiated, supervised, and housed within a local United Methodist church or local United Methodist Church-owned facility within the boundaries of the IGRC. University Senate-Approved seminaries • Because of limited space and the need of the annual conference to limit its space use to non-commercial organizations, no commercial organizations (other than the exceptions noted in this policy document) shall be permitted to rent or other- wise use display space. • No group will be allowed to place signs, displays or vehicles on convention center property without the permission of the Sessions Committee. Size and Location of Space • The amount of space available for displays varies depending on the site of the annual conference session. The Sessions Committee believes it is proper to allocate the same size space to each group requesting space prior to the deadline for such requests. • Each group setting up a display must agree to keep their display within the space al- lotted to them and not to encroach onto the display space assigned to another group. • Display spaces are assigned to specific locations, and groups setting up displays cannot move their display to another location. Because some locations are con- sidered prime locations, each year display space assignments may be rotated to allow all groups the opportunity to use a prime location.

Historical and Official Information 309